|East Meets ACE|
Is your idea of a great vacation spending 11 days riding 63 coasters at 18 different amusement parks? Well, we have just the trip for you. WELCOME to East Meets ACE, American Coaster Enthusiasts' 2018 international trip to Japan!
The tour of Japan begins on Saturday, September 22, and continues to Wednesday, October 3. A one-week option ending earlier and including all of the parks in the Tokyo area will also be available for those who may not have as much travel time available.
For those joining an ACE international trip for the first time, you picked a good one! The trip package includes transportation via motor coach from the host hotels to all of the host parks, admission to the parks and hotel accommodations. Daily breakfasts at the hotels and some meals and ERTs at parks also will be provided.
For the second payment lodging form click here
Kawasemi - Tobu Zoo
The full trip will be September 22, 2018, through October 3, 2018, visiting numerous parks in the Tokyo, Nagoya and Osaka areas. The last day that involves visiting parks is October 3, with final hotel accommodations provided that night. Most attendees will then depart Osaka on October 4. Attendees may also elect to attend only the first week Tokyo area portion, which concludes park visits on September 28 with final hotel accommodations provided that night.
Trip registration will cover three- or four-star hotel accommodations, coach transportation during the trip, park admissions, ERTs and park meals (where provided), a trip shirt and a trip guide. Lodging information is provided below. Breakfast will be included at each hotel.
Estimated costs for the East Meets ACE trip are $3,400; for those only traveling the first week to the Tokyo area parks, $1,900.
Prices are per person, double occupancy. An additional fee of $1,200 or $700 applies for single occupancy depending on the length of the trip. Airfare is not included.
THIS TRIP IS EXCLUSIVELY FOR ACE MEMBERS.
Attendance is limited and you are encouraged to register as soon as possible to ensure your place on the trip. Registration is on a “first registered, first seated” basis, and only registrations with a paid deposit will be included. Once the maximum number of attendees is reached, registration will close. Members may contact the ACE management office at 469.278.6223 to discuss being placed on a waiting list.
You must arrive in Tokyo on or before September 22, 2018. Event check-in will take place at the host hotel (Keio Plaza Hotel Tokyo) on Saturday evening, September 22. Accommodations for the night of September 22 are included for all attendees. You need to arrange your own transportation from the airport to the host hotel and back to the airport at the end of your stay. If you cannot arrive on September 22, you will need to arrange your own transportation to the appropriate host park or hotel.
Your airfare is NOT included in the registration fee. Participants are responsible for making their own air travel arrangements to and from Japan. Most attendees will arrive at either the Narita International Airport or Tokyo/Haneda International Airport. Both have several transportation options, including rail and bus service, to get to the host hotel.
Our hotels in Japan typically will accommodate only one or two people. Larger parties will need to plan accordingly. You will need to indicate your preference for one or two beds when you register. Twin beds should be available in all double occupancy rooms, so bed sharing with your travel partner may not be necessary. When availability is limited, requests for particular room types will be honored in the order the registrations are received.
The full trip includes Tokyo, Nagoya and Osaka and ends the evening of October 3, 2018. A final night at the host hotel (Hilton Osaka) is included in your fees. Members may return to Tokyo or depart from one of the Osaka airports. For those only attending the Tokyo portion of the trip, the trip will end the evening of September 28 and will include a final night at the host hotel (Keio Plaza Hotel Tokyo) with your fees.
NOTE: ACE is attempting to arrange discounted rates at the first and last host hotels for those wishing to extend their trip up to three days at the same hotel.
Registration fees are based on double occupancy. If you wish to have a single occupancy room, an estimated additional $1,200 charge will be assessed ($700 for the Tokyo only option).
Important Park Restrictions
In Japan, tattoos have long been stigmatized for their association with organized crime gangs. The host hotels forbid visible tattoos. Some of the parks also have strict policies banning visible tattoos. At some amusement parks it is common to see “no tattoos allowed” signs. These signs may also appear at public pools, gyms, spas and resorts. If you have tattoos visible, you may not be allowed entrance. We recommend if you have a tattoo(s), be prepared to cover them not only for entrance to scheduled parks but throughout the duration of the visits.
Please send any questions regarding ACE trips to email@example.com. Also, keep up to date on trip information on the Facebook event page “East Meets ACE” or join the trip forum at my.aceonline.org/group/Japan2018.
ACE trips would not be possible without the often invisible efforts and dedication of those who volunteer their time and talents: trip planners Alex Rigsby and Cheri Armstrong, Jerry Willard, David and Reiko Rager, Katelyn Kaneshiro, Mat Wangrow and Ken Arnold from Experient.
PASSPORT: All members of your party must have a passport valid for the entire length of your stay in Japan. You are not able to fly internationally without a passport. A passport ID card will not be sufficient. You must have a valid passport and an onward/return ticket for tourist stays of up to 90 days. If you intend to travel to other countries before or after the trip, such as China or South Korea, there may be additional requirements. Please refer to travel.state.gov for additional travel information.
DEPOSIT: An event deposit of $1,600 per person for the full East Meets ACE trip, or $900 per person for the Tokyo portion only, is due
TRIP MATERIALS: Approximately one month prior to the start of the trip, you will receive, via US mail, your trip shirt and additional items. You must bring the shirt and all other items with you on the trip. Name badges will be distributed at check-in. You will be informed of the day to wear your trip shirt. Shirts and other materials will be mailed to the address you provide during the registration process. If your address changes prior to the trip, be sure to notify the trip planners at firstname.lastname@example.org.
CHILDREN: Children under the age of 12 are not permitted on the trip. Anyone aged 12-17 must travel with and be carefully supervised by a parent or legal guardian. Parents and guardians are cautioned to ensure any children aged 12-17 will be able to meet the demands of this trip.
PAYMENT: Visa, Mastercard, Discover and PayPal are accepted when you register online at my.aceonline.org/event/Japan.
NON-MEMBERS: The East Meets ACE trip is for ACE members only. Joining the world’s largest ride enthusiast organization is easy, and you’ll enjoy access to international trips and member rates to national and regional events. Non-members can register by joining ACE and registering online at my.aceonline.org.
CANCELLATIONS: Refunds will be issued less a $100 cancellation fee per person if ACE is notified by June 11, 2018. Cancellations must be made by contacting ACE’s management office at 469.278.6223, Monday through Friday, 8 a.m. to 8 p.m. Central time.
REGISTRATION: Must be completed online
ADDITIONAL INFORMATION: Is there medical, nutritional or special needs information that ACE should be aware of? Send an email with this information to email@example.com.
IMPORTANT NOTICE: The payment of registration fees by, for or on behalf of participants releases and holds harmless American Coaster Enthusiasts, Inc., its officers, executive committee members and representatives from any and all liabilities related to those activities.
CODE OF CONDUCT: Members should be especially aware that their behavior affects ACE’s reputation, and they are expected to abide by ACE’s Code of Conduct to ensure that ACE is always represented in a positive manner. Members found to be in violation of the code are subject to ACE’s disciplinary procedures, which may be in the form of, but not limited to, verbal or written warning or membership termination. Visit aceonline.org/conduct to learn more about the Code of Conduct.